Effective Planning and Project Management in the Supply Chain

Introduction

This comprehensive course demonstrates how customized supply chain management can be applied to project management, ensuring project resources are delivered as required, reducing delays and costs, and promoting a successful outcome. Supply Management is the process of managing relationships, information, and materials flow across organizational boundaries to deliver enhanced customer service and economic value. Supply managers aim towards synchronizing and amalgamating these flows through the implementation of a specific ordering of work activities across time and place, with a beginning, an end, clearly identified inputs and outputs, as well as a structure for action.

Project Management is also a structured process of managing workflow in a specific order across time and place. The close similarities between these two processes provide a firm foundation to expand the supply manager’s world view to adopt project management principles and techniques. This course focuses on integrating project management principles into the supply management process. In this course, you will learn how project management concepts could be applied to enhance supply management. You will also gain an understanding of the tools and techniques used to initiate, execute, manage, and control a project. Possible initiatives for the improvement of supply management through the application of project management concepts will be emphasized.

Objectives

At the end of this course the participants will be able to:

• Organize, plan, launch, track, and close a project
• Create a clear project objective and work breakdown structure
• Master project planning, execution, and control skills
• Identify the skills necessary to lead or serve on a project team
• Utilize project management related techniques
• Create an accurate project timeline
• Incorporate uncertainties in project time and cost plans
• Use various project scheduling techniques
• Plan a project balancing the constraints of scope, time, cost, and quality
• Complete project cost estimation and financial evaluations
• Build and maintain effective and efficient project procedures and processes
• Identify improvement opportunities to better manage supply chains
• Identify the basic concepts of supply chain management (SCM)
• Appraise the need for a total supply chain management approach
• Discuss the concept of building blocks
• Explain the importance of each building block
• Define quality in supply chain management and in project management
• Gain a broad understanding of supply chain management planning, methodologies, and methods to ensure that project resources arrive as required.
• Demonstrate proficiency in developing project plans and making sound decisions

Training Methodology

This is an interactive course. There will be open question and answer sessions, regular group exercises and activities, videos, case studies, and presentations on best practices. Participants will have the opportunity to share with the facilitator and other participants on what works well and not so well for them, as well as work on issues from their own organizations. The online course is conducted online using MS-Teams/ClickMeeting.

Who Should Attend?

This program is suitable for:

• Project Management
• Project Planning and Monitoring
• Project Scheduling and Budgeting
• Risk Management Planning
• Team Building
• Relationship Management
• Principled Negotiations
• Trend Analysis and Forecasting
• Project Reporting
• Change Management

Course Outline

Day 1: Setting Up the Scene

• Project management terminology and life-cycle project phases
• Overview of the Project Management Process
• Key areas of Project Management Body of Knowledge
• Supply management and project management: similarities and differences
• Types of integration
• Impact of early decisions on project success
• Classical project phases
• Project scope – parameters & constraints
• The concept of Value-for-Money project delivery
• The project supply chain

Day 2: The Project Environment – Objective Parameters

• Opportunities and Problems
• Identifying, analyzing, and managing project stakeholders
• Project Charter Development
• Beyond SMART Objectives
• Introduction to project planning
• Work Breakdown Structure (WBS)
• Task characteristics and duration assessment
• Planning and scheduling methods, including critical path scheduling
• The importance of schedule updating
• Incorporating planning in planning and scheduling
• Principles of project estimating
• Understanding resource estimating in projects
• Cost estimation techniques
• Implementing cost control
• Contingency and escalation

Day 3: The Project Environment – Subjective Parameters

• Project quality and reliability issues
• Project information management
• Project communication management
• Project risk management
• Risk vs. uncertainty
• Risk mitigation strategies
• Contingency planning
• Performance measures and indicators
• Project process maturity
• Root cause analysis

Day 4: Effective Project Relationships Management

• Suppliers/contractors selection
• Project manager skills
• Building and sustaining professional relationships
• Trust and trust-building
• Principled negotiations
• Leadership skills
• Dealing with professional disagreements

Day 5: Project Execution and Closure

• Change control processes
• Identifying measurements of project success
• Project monitoring
• Integrating project scope, time and cost
• Leading and lagging indicators
• Project plan update
• Project reporting: to whom and to what level?
• Closing and evaluation the project
• Project success factors
• Application of lessons learned